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Rules for recruiting students for traineeships under the Erasmus+ programme

Recruitment rules for the 2023/2024 academic year

  1. Only students who meet the following criteria may be selected for a work placement:

    • are enrolled in first- or second-cycle full-time or part-time studies,
    • are citizens of a country eligible to participate in the Programme, or hold permanent residence status in Poland or refugee status,
    • at the time of departure are at least second-year students,
    • have not yet exceeded the permitted period of mobility with a scholarship under the Erasmus+ programme (12 months during one study cycle)

  2. A work placement abroad should not interfere with completing studies within the timeframe stipulated in the study programme.

  3. During the selection process and throughout the work placement, the student may not have a conditional semester pass. In addition, during the work placement, the student may not be on a dean’s leave and must hold WSL student status.

  4. A work placement under the Erasmus programme may not be shorter than 2 months or longer than 12 months.

  5. Selection of a student for a work placement under the Erasmus Programme is based on the total number of points awarded as follows:

    • grade average for the winter semester of the academic year preceding the international mobility multiplied by 2 – max. 10 points,
    • group supervisor’s opinion – from 0 to 4 points,
    • CV presenting the student’s organisational and/or academic activities,
    • motivation letter – explaining why the student should be selected for the work placement,
    • knowledge of the foreign language used at the host institution – max. 5 points:
      • a. if the work placement at the host higher education institution takes place in a language corresponding to the language of the candidate’s specialisation, students of the Filologia programme receive 5 points;
      • b. students of the Pedagogika programme take a written examination in the foreign language used as the language of instruction at the host higher education institution. The examination result is worth from 0 to 5 points;
      • c. persons holding B2-level certificates confirming knowledge of the foreign language in which studies are conducted at the host higher education institution receive 5 points (the list of certificates recognised in the recruitment process is included as Appendix no. 2 to these regulations).

  6. Recruitment for international mobility under Erasmus takes place once a year. If not all places/scholarships are used, WSL may announce a second recruitment round. The detailed recruitment schedule is announced on the noticeboards of the International Cooperation Department and on the university’s website www.wsl.edu.pl.

  7. Candidates are selected by the University Erasmus Scholarship Committee (the composition of the Committee is included as Appendix no. 3 to these regulations), which draws up a list of students preliminarily selected for mobility.

  8. The list of selected candidates will be published on www.wsl.edu.pl.

  9. The selected candidates for mobility submit the following documents to the International Cooperation Department by the deadline specified in the recruitment schedule:

    • application form (Application Form – the host higher education institution’s internal form),
    • Training Agreement,
    • agreement for carrying out the mobility for the purpose of completing a work placement (Placement contract)
    • bank details form (a Euro foreign-currency account).

  10. The final condition for participation in the Programme is approval of the student’s candidacy by the host institution, which gives final approval to the documents sent by WSL’s International Cooperation Department.

  11. A student selected for mobility receives a grant (scholarship) intended to cover additional costs related to travel and stay at the partner higher education institution. The grant is not intended to cover the full costs related to staying abroad. Information on the amount of this grant is announced by WSL in the document “Rules for the allocation, awarding and payment of the Erasmus grant to students, teachers and administrative staff" for the 2013/2024 academic year. The document is available on the website www.wsl.edu.pl.

  12. WSL undertakes to recognise the period of the work placement completed at the partner higher education institution, provided that the student completes the programme agreed before departure in the document “Training Agreement".

  13. The student is required to complete the survey immediately after returning from the international scholarship, and to complete the OLS language tests

MSc Eng. Jarosław Kopera of the University

Rector of the University

Institutional Coordinator of the Erasmus Programme

Appendix No. 1

List of certificates recognised in the recruitment process for an Erasmus scholarship

  1. First Certificate in English (FCE), Certificate in Advanced English (CAE), Certificate of Proficiency in English (CPE), Business English Certificate 2 (BEC2), Business English Certificate 3 (BEC3), Certificate in English for International Business and Trade (CEIBT) – certificates issued by the University of Cambridge Local Examination Syndicate;

  2. International English Language Testing System IELTS – above 6 points – certificates issued by the University of Cambridge Local Examination Syndicate, the British Council and Education Australia;

  3. Test of English as a Foreign Language (TOEFL) – at least 500 points on the test (at least 173 points in the computer-based system) and at least 3.5 points for the TWE written work – issued by Educational Testing Service, Princeton, USA;

  4. English for Speakers of Other Languages (ESOL) from the First Class Pass at Intermediate Level – issued by Pitman Qualifications Institute;

  5. London Chamber of Commerce and Industry (LCCI): English for Business Level 2, English for Business Level 3, English for Business Level 4 – certificates issued by London Chamber of Commerce and Industry Examinations Board;

  6. London Chamber of Commerce and Industry (LCCI) – Foundation Certificate for Teachers of Business English (FTBE) – certificate issued by London Chamber of Commerce and Industry Examinations Board;

  7. Certificate in English (B1), Certificate in English for Business Purposes (B1), Certificate in English for the Hotel and Catering Industry (B1), Certificate in English Stage 3 (B2), Certificate in English for Business Purposes (B2), Certificate in English for Technical Purposes (B2) – TELC (The European Language Certificates) examinations administered by WBT (Weiterbildungs- Testsysteme GmbH);

  8. Diplôme d'Etudes de Langue Française (DELF), Diplôme Approfondi de Langue Française (DALF) – issued by the French Ministry of National Education (the National DELF and DALF Examination Commission);

  9. Certificat d'acces au DALF issued by the French Institute;

  10. Diplôme de français des affaires (DFA 2) – diploma issued by the Paris Chamber of Commerce and Industry, examination organised by the French Institute;

  11. Diplôme de Langue Française (DL), Diplôme Supérieur d'Etudes Françaises Modernes (DS), Diplôme des Hautes Etudes Françaises (DHEF) – issued by Alliance Française;

  12. Certificat de Français (B1), Certificat de Français a usage professionnel (B1), Certificat Supérieur de Français (B2) – TELC (The European Language Certificates) examinations administered by WBT (Weiterbildungs- Testsysteme GmbH);

  13. Zertifikat Deutsch (ZD), Die Zentrale Mittelstufenprüfung (ZMP), Die Zentrale Oberstufenprüfung (ZOP), Das Kleine Deutsche Sprachdiplom (KDS), Das Grosse Deutsche Sprachdiplom (GDS) – examinations organised by Goethe Institut;

  14. Prüfung Wirtschaftsdeutsch International (PWD) – examinations organised by Goethe Institut, the German Chamber of Industry and Commerce and the Carl Duisberg Institute;

  15. Österreichisches Sprachdiplom für Deutsch als Fremdsprache (ÖSD) – from Mittelstufe level, Diplom Wirtschaftssprache Deutsch (DWD) – examinations organised by the Austrian Institute;

  16. Zertifikat Deutsch (B1), Zertifikat Deutsch Plus (B2), Zertifikat Deutsch für den Beruf (B2) – TELC (The European Language Certificates) examinations administered by WBT (Weiterbildungs- Testsysteme GmbH);

  17. Deutsches Sprachdiplom (DSD I), Deutsches Sprachdiplom (DSD II) – examinations organised by Kultusministerkonferenz;

  18. Diploma Basico de Espanol, Diploma Superior de Espanol – issued by the Ministry of Education and Science of the Kingdom of Spain;

  19. Certificado de Espanol (B1), Certificado de Espanol para Relaciones Profesionales (B2) – TELC (The European Language Certificates) examinations administered by WBT (Weiterbildungs- Testsysteme GmbH);

  20. Certificazione d'Italiano come Lingua Straniera (CILS) – from level 3, Certificazione di Conoscenza della Lingua Italiana (CELI) – from level 3 – issued by universities for foreigners in Siena, Perugia and Rome;

  21. Certificato d'Italiano (B1), Certificato Superiore d'Italiano (B2) – TELC (The European Language Certificates) examinations administered by WBT (Weiterbildungs- Testsysteme GmbH);

  22. Российский государственный экзамен. Деловое общение (Бизнес и Коммерция) – from the Среднего уровня level – issued by the A. Pushkin State Institute of the Russian Language;

  23. Европейские Сертификаты по языкам, Сертификат по русскому языку (B1) – TELC (The European Language Certificates) examination administered by WBT (Weiterbildungs- Testsysteme GmbH);

  24. Certificaat Nederlands (B1) – TELC (The European Language Certificates) examination administered by WBT (Weiterbildungs- Testsysteme GmbH);

  25. Certificado de Portugues (B1) – TELC (The European Language Certificates) examination administered by WBT (Weiterbildungs- Testsysteme GmbH).

Appendix No. 2

Composition of the Institutional Erasmus Scholarship Committee

Erasmus+

  • Rector of the University
  • Head of the International Cooperation Office
  • Representative of the Student Affairs Office
  • Faculty Representative